Upstate Race Series

Race Timing, Registration, & Event Support Services

Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.

Core Services

• Support: We support race directors, schools, nonprofits, and community groups.
• Timing: Chip Timing & Results – Road, Trail, XC, Ultra.
• Registration: Registration Management – RunSignUp setup & support.
• Consulting: Event Consulting – Logistics, permits, course design.
• Marketing: Marketing & Promotion – Social, email, and club outreach.
• Essentials: Race Essentials – Custom bibs, awards, shirts, signage.

Registration Support – Powered by RunSignUp

As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs:

• Setup: Event page setup & pricing.
• Management: Bib assignment, wave starts, and add-ons.
• Support: Participant transfers, refunds, and deferrals.
• Integration: Store integration for merchandise sales.
• Apps: Live check-in & results through RaceDay apps.

Race Timing Packages

All packages include:

• Chip Timing: Included in all packages.
• Bibs: Bibs + Safety Pins provided.
• Setup: Finish Line Arch + Chute Setup included.
• Results: Instant Results (Live and Online).

Road & Trail Races (5K – Ultra)

• Cost: $500 Base Setup + $2.50 per participant.
• Discount: ($.50 Discount Per Runner Fee on races larger than 300+).
• Time: Includes 3 hours of onsite timing.
• Additional: Additional timing: $60/hour.

Middle & High School Cross Country Meets

• Cost: $500 Base Setup + $1.00 per athlete.
• Discount: ($.50 Discount Per Runner Fee on races larger than 300+).
• Time: Includes 3 hours of onsite timing.
• Additional: Additional timing: $60/hour.

Add-On Services

Optional upgrades to enhance your race experience: Contact for Quote

• Website: Website/Registration Design.
• Entertainment: Music / DJ / Announcer Services.
• Rental: Equipment Rental - Barricades, Traffic Cones, Crowd Control.
• Awards: Age Group Medals (Hickory Handcrafted).

Marketing & Promotion

As part of our partnership, your race gets exposure to 10,000+ local runners:

• Newsletter: Club newsletter (1,500+ members).
• Social Media: Facebook & Instagram features.
• Website: Event listing on UpstateRaceSeries.com (30K monthly views).
• Inclusion: Inclusion in Upstate Running Club race calendar.

Why Work With Us?

• Experience: 50+ years of combined race directing and timing experience.
• Focus: Reliable, professional, and community-focused.
• Support: Personalized support from planning through race day.
• Trust: Trusted by over 100 events annually across SC, NC, GA.

Let’s Get Started

Email: [email protected]
Call or Text: 864-867-2569
Website: www.UpstateRaceSeries.com

We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community.

Appendix A: Race Director Resource Guide – Top 25 Checklist

Use this guide to plan a smooth, successful event. Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support.

Planning & Permits

• Format: Define Race Format & Goals – Distance, audience, theme, charity focus.
• Venue: Secure Venue & Date – Check with local parks, cities, and venues for availability.
• Permits: Obtain Permits & Insurance – Apply early for road closures, police, or land use.
• Course: Design the Course – Measure distance, identify hazards, and plan aid stations.
• Budget: Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc.

Registration & Setup

• Registration: Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps.
• Store: Add-on Store Items – Shirts, merch, post-race meals, or donation options.
• Tools: Enable Participant Tools – Bib assignment, transfers, deferrals, and refund policies.
• Email: Configure Email Tools – Customize confirmation messages and reminders.
• Engagement: Monitor Signups & Engagement – Adjust marketing strategy as needed.

Marketing & Promotion

• Plan: Create a Promo Plan – Social media, flyers, digital ads, referral incentives.
• Calendars: List Event on Local Calendars – Running stores, news outlets, community boards.
• Campaigns: Send Email Campaigns – Announcements, discount codes, reminders.
• Clubs: Engage with Running Clubs – Offer club discounts (URC, etc.) for added exposure.
• Promotion: Promote via Upstate Race Series – Social posts, newsletters, website listing.

Timing & Race Day Logistics

• Timing: Secure Timing Services – RFID chip timing, race clock, finish chute setup.
• Bibs: Order Race Bibs & Safety Pins – With or without custom branding.
• Pickup: Coordinate Packet Pickup – RaceDay CheckIn App and staffing plan.
• Setup: Plan Start/Finish Line Setup – Arch, signage, cones, banners.
• Print: Print Signage & Maps – Course arrows, water station signs, mile markers.

Swag, Awards, & Amenities

• Shirts: Order Shirts – Work with a trusted vendor, set sizes by registration deadlines.
• Medals: Plan Awards & Medals – Overall and age group, custom or stock options.
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